Administrative Assistant V (Hybrid)

Company: Disability Solutions
Location: Arlington
Posted on: April 3, 2025

Job Description:

Job Description Are you looking for administrative assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that's focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our missions: "We Protect Those Who Protect Us -" and "We Innovate For Those Who Move The WorldTM." Sound like a team you want to be a part of? Come build your career with us. Get ready for the ultimate opportunity to join the Electronic Systems Legal team as a strategic and critical administrative support specialist!Imagine being part of a dynamic and varied work environment where annual sales exceed $7B and the legal department is instrumental in supporting the success of the business. With our robust offering of educational and career development opportunities, your career advancement prospects are limitless!As a key member of the ES Legal team, you'll provide high-level support to the Chief Counsel and Deputy Chief Counsels, as well as other ES Legal team members, navigating complex business practices, protocols, and procedures with ease. Your exceptional diplomacy, anticipation, and initiative will shine as you interface with senior leaders at the director and vice president level throughout the sector.Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely. The onsite location is in Arlington, VA.Your responsibilities will be diverse and interesting, including:

• Managing the calendar, scheduling meetings with top business leaders, and screening calls, emails, and correspondence with finesse for the Chief Counsel and Deputy Chief Counsel.
• Learning and leveraging cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.
• Hosting MS Teams meetings, presenting PowerPoint slides, and ensuring a smooth flow of information.
• Coordinating the publishing of the Legal guidance, maintaining the organization's internal website, and developing a system to monitor action item closure.
• Working with Export administration to ensure select documents are releasable and marked appropriately
• Crafting professional presentations for internal meetings and developing a keen eye for detail.
• Supporting other activities as directed by the Chief Counsel or the Deputy Chief Counsel.But that's not all! You'll also provide critical support to the larger Program Excellence organization, including:
  • Ordering office supplies.
  • Coordinating new hire logistics.
  • Assisting with booking travel reservations, as needed.
  • Provide logistical support for events, training, and meetings including interfacing with procurement, finance, and outside counsel to ensure the payment of outside legal expenses, as needed.
  • Working with BAE Systems Enterprise Shared Services to meet the IT needs of the ES Legal organization.If you're a highly organized, detail-oriented, and proactive individual with a passion for collaboration and problem-solving, this role is your dream come true! Join the ES Legal team today and take your career to new heights!Required Education, Experience, & Skills
    • 4+ years of experience as an Administrative Assistant or similar role, or equivalent experience with a bachelor's degree.
    • Strong proficiency in MS 365, SharePoint, and Microsoft Office Suite.
    • Proven ability to generate professional presentations from draft material.
    • Excellent organizational, communication, time management, and interpersonal skills.
    • Ability to work independently, prioritize tasks, and handle multiple priorities.
    • Experience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals.
    • Strong self-starting and self-closing skills, with a positive attitude and enthusiasm.
    • Proactive and adaptable, with a focus on building effective working relationships and creating a positive work environment.
    • Ability to interface with senior leadership and external visitors, including senior customers.Preferred Education, Experience, & Skills
      • Bachelor's degree and 4+ years of professional experience.
      • Proficiency in office automation tools and Microsoft applications.
      • Strong interpersonal and communication skills, with the ability to effectively interact with all levels of management.
      • Proven ability to facilitate team discussions, manage multiple tasks, and close projects efficiently.
      • Experience with the legal profession, including managing a legal office or paralegal studies.Pay InformationFull-Time Salary Range: $62210 - $99535Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.

Keywords: Disability Solutions, Arlington , Administrative Assistant V (Hybrid), Administration, Clerical , Arlington, Virginia