Administrative Assistant III
Company: Disability Solutions
Location: Arlington
Posted on: April 5, 2025
Job Description:
Job Description Because this role involves a combination of
collaborative/in-person and independent work, it will take the form
of a hybrid work format, with time split between working onsite and
remotely. The onsite location is in Arlington, VA.BAE Systems is
looking for an Administrative Assistant to support the R3 Product
Line in our FAST Labs research and development team to provide
professional, customer-focused support to its directors and staff.
This R&D team in FAST Labs collaborates across the enterprise
in support of research programs funded by the U.S. Department of
Defense. On this team, you'll have the opportunity to work with
individuals that create and develop advanced technology
capabilities in the areas of sensors and processing.In this role
you will perform diversified administrative duties for the
organization and the Strategy Director along with the Arlington
Fast Labs site personnel. This role requires a high degree of
problem solving, tact, initiative and judgment, as well as a
thorough understanding of business practices and procedures.
Ability to coordinate and handle a wide variety of priorities and
schedules while confidentially handling personnel data is
required.While this hybrid position is based in Arlington, VA, the
R3 Product line consists of team members who are in other
facilities across the US, fully remote and/or within the Arlington
campus. Ability to be inclusive of our team members' location
during team meetings and events is required. This position reports
to the Strategy Director.Responsibilities include but are not
limited to:
Support the Strategy Director and
help coordinate and manage schedules and travel in coordination
with FAST Labs Leadership's and our team's schedulesMeeting
planning and coordination of in person and Telepresence based
meeting toolsExpense/travel management and reimbursement
processingMonitor and replenish supply inventoriesCoordinate office
set-up, asset assignment and other new hire logisticsCollaborate
with IT and Security management to track status of our group's help
desk tickets and ensure timely resolution including tracking and
ordering of the group's laptop, desktop, and software
needsConference Room scheduling Communicate key dates and
information regarding Site Executive initiatives and
activitiesCoordinate catering and supplies for internal and
customer meetingsProgram Management and Special Project
supportSupport and coordinate with the R3 administrative team as
neededSupport other activities as necessaryRequired Education,
Experience, & Skills
Proactive team player with strong
organizational skills and the ability to handle multiple
prioritiesExperience working effectively across organizations and
geographic sitesSolid communication and interpersonal skills and an
ability to build effective working relationships across
organizational boundariesProven ability to work independently and
with limited directionAbility to create and contribute to a
positive work environment and employee morale, following BAE's
Cultural PrinciplesMS Office Skills: Word, PowerPoint, Excel,
OneNote, SharePoint, Teams, etc.Must be eligible to obtain a DoD
Secret clearancePreferred Education, Experience, & Skills
Prior experience working at an
executive level is highly preferredAbility to work independently
and seek areas for continuous improvementSupport for employee
engagement Experience with supporting teams in a variety of
functions and assignmentsExperience working in a fast paced, team
environmentPay InformationFull-Time Salary Range: $47488 -
$75980Please note: This range is based on our market pay
structures. However, individual salaries are determined by a
variety of factors including, but not limited to: business
considerations, local market conditions, and internal equity, as
well as candidate qualifications, such as skills, education, and
experience. Employee Benefits: At BAE Systems, we support our
employees in all aspects of their life, including their health and
financial well-being. Regular employees scheduled to work 20+ hours
per week are offered: health, dental, and vision insurance; health
savings accounts; a 401(k) savings plan; disability coverage; and
life and accident insurance. We also have an employee assistance
program, a legal plan, and other perks including discounts on
things like home, auto, and pet insurance. Our leave programs
include paid time off, paid holidays, as well as other types of
leave, including paid parental, military, bereavement, and any
applicable federal and state sick leave. Employees may participate
in the company recognition program to receive monetary or
non-monetary recognition awards. Other incentives may be available
based on position level and/or job specifics.About BAE Systems
Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE
Systems plc, an international defense, aerospace and security
company which delivers a full range of products and services for
air, land and naval forces, as well as advanced electronics,
security, information technology solutions and customer support
services. Improving the future and protecting lives is an ambitious
mission, but it's what we do at BAE Systems. Working here means
using your passion and ingenuity where it counts - defending
national security with breakthrough technology, superior products,
and intelligence solutions. As you develop the latest technology
and defend national security, you will continually hone your skills
on a team-making a big impact on a global scale. At BAE Systems,
you'll find a rewarding career that truly makes a difference.
Electronic Systems (ES) is the global innovator behind BAE Systems'
game-changing defense and commercial electronics. Exploiting every
electron, we push the limits of what is possible, giving our
customers the edge and our employees opportunities to change the
world. Our products and capabilities can be found everywhere - from
the depths of the ocean to the far reaches of space. At our core
are more than 14,000 highly talented Electronic Systems employees
with the brightest minds in the industry, we make an impact - for
our customers and the communities we serve.
Keywords: Disability Solutions, Arlington , Administrative Assistant III, Administration, Clerical , Arlington, Virginia
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