Contracts Manager
Company: HISPANIC COMMUNICATIONS NETWORK
Location: Washington
Posted on: October 23, 2024
Job Description:
Employment: Part time or Freelance (20 hours weekly; up to 30
hours during high-demand weeks)
Location: Remote
Compensation: $35,000-$45,000 annually for part time, depending on
experience. HCN is seeking a Contracts Manager responsible for a
wide range of contract management and tracking activities in
federal, state, local and government, nonprofit, philanthropic and
private sector contracting environments. This position plays an
integral role in RFP compliance of new bids and proposals,
maintaining a contracts repository, tracking anticipated revenue,
and supporting contract maintenance and enforcement. The Contracts
Manager reports to the CEO and works closely with the Business
Development, Client Services, and Finance departments.
Responsibilities Teaming and Proposals:
- Prepare and negotiate Non-Disclosure Agreements, Teaming
Agreements, Subcontracts, Independent Contractor Agreements (ICAs)
and other related agreements for CEO approval and signature.
- Lead contract development, administration, tracking, and
analysis, as well as communication of subcontractor performance and
contract compliance.
- Interface with contracting representatives (i.e., Contracting
Officers, Prime contractors, Subcontractors) as well as HCN's
executive, business development and finance teams.
- Assist in proposal process and review all terms and conditions
for each submittal to ensure company's response answers the
government requirements. Review all FAR and flow down clauses and
advise as needed.
- Meet with technical staff and elicit their requirements to
develop related acquisition documents. Post Award:
- Serve as the primary contact for contract-related
communications with government, partner contracting officers, and
teaming partners. Represent HCN in a professional,
solutions-oriented, and ethical manner.
- Review and assess all contracts, including subcontracts, for
key terms and conditions and propose recommendations, where
possible, to protect HCN's interests.
- Contribute to the process and documentation for contract
handoff to Operations and Finance departments. Attend kickoff
meetings, as necessary.
- Communicate invoicing schedules and requirements for each
contract to the Finance Department.
- Organize and maintain a repository of contracts, and records of
contract funding, spending, and any modifications to stay abreast
of contract periods of performance, spend-down, and options.
- Support Client Services Team with staffing plans, contractual
issues, client requests outside of SOW, and modifications to
accommodate material changes in the contract SOW and/or
budget.
- Prepare and file contract reports such as GSA IFF Quarterly Fee
Reporting, Subcontract Reporting, update of SAM records, and other
reports as required for contract compliance.
- Review and certify contract modifications for approval and
signature.
- Prepare contract close out documents.
- Review and manage Contractor Performance Assessment Reporting
System (CPARS).
- Review Reporting by Client Services Team for compliance with
contractual requirements.
- Assist with capture of contract information for past
performance documentation. Required Experience:
- Minimum of 2 years of experience in contract coordination ; at
least 50% federal contracts.
- Bachelor's Degree in Business Administration, Management, Law,
Accounting/Finance or related experience.
- Experience with small business communications firms servicing
the federal government preferred.
- Knowledge of the Federal Acquisition Regulations (FAR) .
- Experience working with GSA and managing large schedules and
MAS contracts (GSA MAS, PICS II, O ASIS ).
- Comprehensive knowledge of U.S. Government service-type
contracts, grants, and cooperative agreements of all kinds: Time
and Materials, Firm Fixed price, C ost R eimbursable, etc.
- Experience managing the full procurement-cycle from design,
award, to management is a plus.
- Ability to maintain high quality in a team-oriented, rapid
paced, and time sensitive environment.
- Strong problem-solving capabilities with the ability to
visualize and communicate solutions.
- Proficient in Microsoft Office tools and SharePoint.
- Thrive in a management structure where supervision is minimal
and high standards are required.
- Frequent and comprehensive communicator.
- Be customer focused and have a solutions-oriented attitude
while protecting the interests of the company.
- Ability to multitask , prioritize commitments, and manage time
effectively.
- Attention to detail and follow-through.
- Ability to learn and offer solutions that enhance efficiency,
quality, and customer focus. About HCN: HCN (formerly Hispanic
Communications Network; hcnmedia.com ) is an award-winning,
data-driven and culture-first, full-service solution providing
communications, marketing, PR, advertising and grassroots outreach
support focused on one mission: improving quality of life for
Latino and Multicultural communities in the US and globally. HCN
also serves as the largest producer and syndicator of social impact
media serving Hispanic/Latino, Black/African-American and
Multicultural communities and stakeholders in the US via our
consumer-facing brands La Red Hispana ( laredhispana.org ),
LatinEQUIS ( latinequis.com ) and Melanin Thriving (
melaninthriving.org ). How to Apply: Submit a customized letter of
interest outlining your unique value proposition to HCN / La Red
Hispana, as well as your CV to careers@hcnmedia.com with the
subject line: Contracts Manager
#J-18808-Ljbffr
Keywords: HISPANIC COMMUNICATIONS NETWORK, Arlington , Contracts Manager, Executive , Washington, Virginia
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